Planning the Perfect Summer Event

As the weather warms up, summer is the perfect time to host an unforgettable event for your employees, clients or community. Whether you’re planning a lively summer festival or an intimate garden party, there are several key factors to consider to ensure your summer celebration is a success. From choosing the right venue, to having enough staff to manage the event , we’ve put together some tips for planning the perfect summer party.

Before you start planning your summer event, it’s important to set out your goals. What are you hoping to achieve – employee appreciation, client networking, community engagement or celebrating a specific event? This will help guide your decision-making and ensure your event aligns with your overall goals.

Venue Choice
When it comes to summer events, finding the right venue is at the top of the list. Look for a space that can accommodate both indoor and outdoor space, the ideal scenario is that there will be at least a little bit of sunshine… but British weather is notoriously unpredictable. A venue with experience hosting summer parties will be able to advise on contingency plans if the weather isn’t on your side.

Once you’ve nailed the venue, then the rest starts to fall into place.

Your venue of choice might have good supplier relationships and recommendations to help when it comes to catering, entertainment or staffing, so make sure to ask.

Catering
Food and drink are central to any successful summer event. Work with your venue or caterers to create menus that make the most of seasonal produce, offering a range of vegan and vegetarian options is also a must.

Most importantly, don’t forget the drinks! Have a cocktail-making corner, wine-tasting table or mocktail menu available, creating a decadent drinks experience is a sure-fire way to get the party started. 

If you’re including fun interactive activities throughout the event like lawn games, ball games or a big bouncy castle (why not), then think about the timing of when the food will be coming out.

Staffing
Although it may seem daunting, hiring event staff through an agency like DIMA can be a cost-effective solution and the operations team can advise on staffing requirements.

More businesses are relying on staffing agencies to manage fluctuations in workload and bring in experienced staff for specific event needs. Hiring staff as and when required avoids the costs and hassle of advertising the role, the recruitment process, training, holiday pay, pensions etc.

To help ease any worries about partnering with a staffing agency like DIMA, you can read about it here!

Security
Do you know how much security you require for an event?

In general you should have a ratio of 1 security personnel per 100 event attendees, if alcohol is being served this can differ the ratio and the size and scale of the event is another key factor. However, it’s always best to get advice from security specialists such as DIMA.

Security issues are hard to predict such as thefts, fights in the crowd, alcohol or illegal substance use and property damage, but hiring security can lessen or prevent the likelihood of these situations from occurring.

The Extra Details
The small details can definitely make a summer event unforgettable. From thoughtful decor and personalised touches, like goodie bags, to ensuring the flow of the event runs smoothly will be beneficial.

As sustainability becomes increasingly important, look for ways to reduce waste at your summer event. Most of the time, guests don’t eat as much as you may anticipate, so something as simple as right-sizing your catering can make a big difference.

Whether you need one person or a whole team, we can meet your workforce requirements. Partner with DIMA Group Services to help make your event a success. Contact us.